EHR billing with integrated Stripe payments, per-practice accounts, and real-time fee transparency

Digital Patient Chart processes payments through integrated Stripe Connect accounts assigned per practice. Card payments, terminal transactions, and online payments all route to the practice\u2019s own Stripe account and settle directly to their bank. Cash and check payments track in the same system. Transaction fees display in real time so the practice sees the processing cost on every charge before it posts. Payment plans, scheduled payments, and refunds manage within the billing module without switching to a separate payment platform.

Per-practice Stripe Connect accounts

Each practice connects its own Stripe account. Payments settle directly to the practice\u2019s bank. There is no intermediary holding funds. The practice controls its own payment processing relationship.
Card, terminal, cash, and check in one system

In-office card terminals, online card payments, cash, and checks all record in the same billing module. The practice sees total collections across all payment types in one view without reconciling between systems.
Real-time transaction fee display

Before a charge posts, the system shows the processing fee. The practice sees the net amount on every transaction. No surprises at the end of the month when the processing statement arrives.
Payment plans and scheduled payments

Split a treatment plan balance across scheduled payments. The system tracks which payments have been collected and which are upcoming. Missed scheduled payments surface for follow-up.

See It In Action

How billing and payment processing work

Stripe Connect per practice

Each practice connects its own Stripe account through Stripe Connect. Payment revenue settles directly to the practice\u2019s bank account. Digital Patient Chart does not hold or route funds. The practice maintains its own payment processing relationship and transaction history with Stripe.

In-office card terminal support

Stripe Terminal devices connect to the system for in-person card payments. The terminal reads the card, processes the payment through the practice\u2019s Stripe account, and records the transaction in the patient\u2019s billing record. No separate terminal software or merchant account required.

Cash and check payment recording

Cash and check payments record in the billing module alongside card transactions. The practice tracks all payment types in one system. Daily collections reports include every payment method without manual aggregation.

Online payments through the patient portal

Patients pay balances through the portal using their card on file. The payment processes through the practice\u2019s Stripe account and records in the patient\u2019s billing history. Patients can pay without calling the front desk or visiting in person.

Payment plans with scheduled installments

The practice creates payment plans that split a balance across scheduled installments. Each scheduled payment is tracked. When a payment is due, the system processes it automatically if the patient has a card on file. Missed payments surface for staff follow-up.

Refund processing

Refunds process through the same system. The refund records against the original transaction in the patient\u2019s billing history. The practice sees the refund on the same ledger as the original payment.

Real-time fee transparency

Every card transaction displays the processing fee before it posts. The practice sees the gross charge, the Stripe fee, and the net amount on each transaction. Monthly reconciliation matches the system\u2019s records to the Stripe dashboard without discrepancies.

Onboarding for Billing and Payments

Payment processing requires Stripe Connect account setup, terminal configuration, and payment workflow training. Our onboarding team connects the practice\u2019s Stripe account, configures card terminals, sets up payment plan templates, and trains front desk staff on processing payments, issuing refunds, and reading transaction fee data so billing runs accurately from the first patient payment.

Frequently Asked Questions

Does this EHR use Stripe for payment processing?

Digital Patient Chart processes payments through Stripe Connect with a per-practice account. Payments settle directly to the practice\u2019s bank. Card terminals, online payments, and portal payments all route through the same Stripe account.

Can the EHR track cash, check, and card payments in one system?

All payment types record in the same billing module. Cash, check, card terminal, and online card payments appear in one view. Collections reports include every payment method without reconciling between separate systems.

Does the system show transaction fees before a charge posts?

Every card transaction displays the processing fee in real time. The practice sees the gross charge, the Stripe fee, and the net amount before the payment posts.

Can patients pay their balance through the patient portal?

Patients pay outstanding balances through the portal using their card on file. The payment processes through the practice\u2019s Stripe account and records in the billing history automatically.

Does the system support payment plans?

The practice creates payment plans with scheduled installments. The system tracks due dates, processes automatic payments for patients with cards on file, and flags missed payments for staff follow-up.

How do refunds work?

Refunds process through the billing module. The refund records against the original transaction in the patient\u2019s billing history and posts through the practice\u2019s Stripe account.

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